Crystal Cauldron Vendor Information Page
Thank you for your support and commitment to this event. Please bookmark this page so you can come back as many times as you like to check on details as you require.
If you have any questions at all, please call our office at 1-888-559-7787.
To your success!
Important Exhibitor Documents, Forms and Information
MAY 27 - 29, 2022
MOVE IN & SET UP
Thurs, May 26 - 12:00 - 5:00 pm
Fri, May 27 … 11 am – 5 pm
Sat, May 28 … 9 am – 5 pm
Sun, May 29 – 9 am - 5 pm
Tear Down and Move out
May 29 - 5 pm – 9 pm
NOVEMBER 18 - 20, 2022
MOVE IN & SET UP
Thurs, Nov 18 - 12:00 - 5:00 pm
Fri, Nov 18 … 11 am – 5 pm
Sat, Nov 19 … 9 am – 5 pm
Sun, Nov 20 – 9 am - 5 pm
Tear Down and Move out
Nov 20 - 5 pm – 9 pm
If you want to move in Friday morning for either of these shows, just let us know and we'll make arrangements. Please note though that you must be set up by 10:45 at the very latest.
What to bring with you for set up:
Table & Chairs - These are not supplied and there is no supplier at this venue.
Pop up Tent - There will be no pipe and drape at this event and although it's indoors, we encourage you to bring your outdoor (fire retardant) event tent (if you have one) to personalize your booth. Using just the frame is perfectly acceptable.
Our Goal - to create an appearance of an outdoor event and allowing each vendor to display a uniqueness separate from her/his neighbor. We want people to remember and separate this event from the many other events "out there". BOOTH CONTEST - we know that bringing in a tent and decor is a lot of work so we're going to make it worth your while. Throughout the show, we'll have a few peeps out and about checking out your space. This is what each booth will be judged on:
- Theme: this is the Crystal Cauldron so we're looking for wiccan/pagan themes. Be creative and have some fun with this.
- Energy: this one's easy, happy smiley people create good energy.
- Company identification: your booth must define your company in the form of banners/signage etc.
The Prize: FREE BOOTH FOR MAY & NOVEMBER 2023!
Important Links and Information - Please read to the bottom of the page.
WIFI - There is free wifi however it is not secure and therefore will not work for POS systems or merchant machines. Vendors must make a hot spot with their personal cellphones
Travelling in to Calgary and need a place to stay?
After some phone calls and googling efforts, we recommend that you check out Expedia or other like services to book a room. We have found that Expedia gives a better deal than any room rate offered by a Hotel.
We have also had great success and recommend airbnb.
Display Fixture Rentals
While many exhibitors do already have their own display furniture, some do not. For these events, we will not have immediate access to a display rental company.
It will be your responsibility to provide your own tables and chair for this event.
Electricity and Internet
Your booth purchase does not include Electricity.
Internet: information pending.
Food and Beverage Sampling
Yes! you have a bit of paper work to get done. Please click on the following links and follow the directions supplied:
Applications are required to be submitted and approved 45 days prior to the show (on site approvals are no longer possible).
- AHS Food Vendor Package - PLEASE READ! You will find everything you need in this package.
Hand Washing Stations
AHS (email@example.com) would be able to let you know exactly which type of sink is required, they take into consideration the food being sampled, food preparation, etc. It comes down to a case by case assessment depending on risk levels, once the AHS vendor form is submitted exhibitors are able to discuss questions and requirements directly with the AHS representative.
Below is a link for temporary sink requirements and hand washing stations, which I believe would be more economical for exhibitors.
When it comes to emails, our best advice to you is to keep it short and sweet. Here's some tips to think about while your drafting it up:
- keep it short and sweet - the more information you have, the more complicated it becomes.
- Remember the purpose of your message and stay the course.
- For the purpose of getting out your invitation to attend, try to hold yourself back from adding in any other information. The idea here is to have them attend. If you add in a scroll worthy newsletter, your invite may get lost in the fray.
Over the years, we have found facebook to be a great source of traffic for our events and it is our primary social media platform.
We ask that you participate in liking, commenting and sharing posts. The goal here is to get people clicking the interested or attending link on the event page. It's our direct route to their scrolling efforts and they will see our posts and consequently have more interest in attending the Marketplace.
The following links will take you to our event pages wherein you will find posts for our vendors.
If you do not find a post about your company, it will be for any of the following reasons:
- we post one a day and in order of booth registration;
- we begin posting 4-6 months prior to show dates;
- we have yet to receive your booth deposit.
And finally, below are a few ads/banners that you are welcome to use with your posts, email and website calendars.
Here's the link to use with your posts: https://legendworksevents.com/crystal-cauldron-artisan-market/
To upload image: right click and choose "save as" from menu.